10 Best Time Tracking Productivity Apps to Optimize Your Routine (2022 Update)
Time management is something everyone wants to be better at, especially in today’s era where more people are working from home than ever before. Without the calendar of traditional office culture, time management can get messy. But no matter what a person’s profession, schedule or lifestyle, one thing is certain: most people wish they could manage their time better.
Fortunately, as smartphones have continued to evolve, apps designed to optimize users’ routines have also improved. From scheduled alarms to financial organizers and even cross-platform syncing apps, 2022 is proving to be the year that time-tracking apps take the next step.
Focus Keeper: time management (Android/Apple)
A simple yet beautiful interface, Focus Keeper is designed to prevent burnout. While shows like black mirror paint a dystopian picture of society’s relationship with technology, the truth is that every day new technologies are developed in the hope of transforming the world, while other technologies hope to optimize it.
The app has a simple concept, your work efforts are timed in 25 minute periods, with a 5 minute break between each activity. Once you have completed four activities, a longer break period is recommended (20-30 minutes). With additional features like a progress tracker, daily goals, and customizable durations, this app helps keep people with the shortest attention spans focused. This application can be used in all professions as it allows you to use your time to your advantage. Multiple notification reminders and alarm sounds will keep you dedicated and consistent with your daily schedule.
Dropbox: Cloud photo storage (Android/Apple)
One of the most recognizable storage apps on the planet, Dropbox is being sued for uploading and transferring photos, documents, and other files to the cloud. These files can be backed up, allowing advanced sharing on any device. With features like offline access, large file sharing, and scanning, it’s easy to see why this app has become one of the biggest.
Although there are many, there is only one Dropbox. While the base app is free, the premium options offer a staggering 2,000 and 3,000 gigabytes of storage. Whether a student is uploading their work or a multi-million dollar company sharing their files: Dropbox has the ability to store and transfer their files seamlessly.
RescueTime: Time Management (PC/iOS)
RescueTime’s software is valuable for anyone looking to maximize their productivity. The software gives users a personal daily Focus Work goal to aim for and automatically tracks time spent on the computer.
Auto-tracking software tracks what you’re working on and alerts you to the best times for uninterrupted work and when you’re losing focus. An additional feature included is the tune-up sessions. These sessions temporarily block out the user’s biggest distractions and return reports on their level of concentration. These reports also include a better understanding of the user’s workday, enabling a more efficient use of time while providing analytics on what’s interfering with their work.
GoodSync: Explore/View Files on Desktop Computers from Mobile (PC/iOS)
Goodsync gives users the ability to effortlessly explore, view and download files on their mobile phone or desktop computer. Whichever system is running Goodsync Connect will be able to receive these files via Wi-Fi transfer.
While initial reviews were mixed, the company has fixed several user issues over the past two years and revamped the software to be user-friendly. The app acts as another form of backup for important files, and with its sync feature, their users’ files are immediately stored or sent to various platforms running GoodSync. With remote access, offline mode, and iOS file integration, GoodSync is a great app for Android and Apple.
Evernote: Planner (PC/iOS)
Notes, tasks, and schedules are neatly organized in one place with Evernote. The service, available in a free and paid subscription version, is downloaded to users’ desktops and phones. Features include due date reminders, paperless scanning, webpage saving, and Google Calendar connectivity.
Evernote is definitely designed for professionals, however, it can be a great tool for anyone looking to boost their productivity. The free, personal, and business subscription versions all include the ability to take notes, sync with at least 2 devices, download a variety of widgets, and attach PDFs, photos, and documents.
MyLifeOrganized takes task management to another level. While to-do lists are available in most task management apps, MyLife takes things a step further and offers a hierarchy. This is where your normal tasks are broken down into subtasks: each task can have dependencies, due dates, and context notes written into it.
MLO also offers location-based reminders. Schedules can be hectic and the clutter of everyday life can make travel reminders another headache. MLO removes this by giving you reminders once you reach your destination. MLO syncs across all devices, and with their cloud subscription, changes made on one device automatically appear on all the others.
1Password: Password manager (PC/iOS)
In the age of increased cyber vulnerability, which password managers can help protect your information online? 1Password is one of the safest ways to share IDs, credit cards, passwords, and other important information with those you trust.
1Password sends alerts when accounts are compromised and can identify weak and duplicate passwords. With their password generator, the chances of your accounts being compromised are greatly reduced. Keeping track of passwords is a chore for most people, and often they use the same password. This makes it easy for your information to be hacked. 1Password eliminates this drudgery and, with a single click, enables trusted users to access accounts, fill out forms and payment details, and save important documents.
Forest: Productivity (Android/Apple)
Phone addiction is a growing problem. With so many social media and entertainment sites, it’s easy to get the job done. Forest helps stop phone addiction and keeps track of time.
Since looking at the same wallpaper on a phone or tablet becomes very boring, why not plant a tree? By planting a “seed” when you need to put your phone down, users can gradually watch it grow into a tree, however, if the temptation can’t be resisted and you quit the app, the tree withers. Although seemingly simple, the sense of accomplishment upon seeing the blossoming tree symbolizes your dedication to your duties. With each use, a good time management habit begins to form. The app offers a variety of focus modes, custom options, and a premium service that offers even more options, including planting real trees and deeper insight into habits.
Toggl Track: Hours & Time Log (Android/Apple)
The application allows users to manage and analyze their time in detail. Whether in the office or doing yoga in the comfort of their own home, users’ time is tracked and accessible across all devices.
With features like Pomodoro mode, which is the technique of working out in timed 25-minute increments, users can take breaks, while staying on track. Other features include customizing entries with projects, clients, and tags, reports that can be exported, and a calendar that notifies you of upcoming events. Toggl recently implemented the voice option, where your time can be tracked by notifying Siri. The free app may seem simple, but tracking how you spend your time can be extremely beneficial for better time management. And with offline mode, even if you’re down: Toggl will be there to perform.
Remember Milk: To-Do Lists (PC/iOS)
The best time management app is a simple, yet effective and aptly named app for anyone looking to improve their to-do list management. Remember that The Milk can remind you via email, SMS, instant messaging, Twitter and mobile notifications.
Tasks and lists can be shared to get them done faster, and with priorities and due dates, the right tasks get done on time. Remember that The Milk has a simple user interface, allowing most ages to use it effortlessly. The app integrates with Gmail, Google Calendar, Twitter, Evernote and others to maximize productivity. Although free to download, a Pro subscription gives users additional features such as: subtasks, coloring tags, advanced sorting, and unlimited sharing.
NEXT: 10 Best Apps to Make Your Home Smarter